Glossary
Assignment
An assignment is the instance of a task that is assigned to an individual at a point in time. Every task is assigned to one or more individuals in a firm. For example, if you create a task for three employees to attest to a code of ethics every quarter, you have 12 assignments over the year.
Case
A case is an unplanned or unexpected occurrence that the firm wishes to record and monitor through resolution. Examples of cases are trade errors and complaints.
Compliance Category
Compliance Category is a means of grouping tasks, assignments, cases and documents under one heading. Each time a task, case or document is added to MyComplianceOffice a compliance category must be applied. Examples of compliance category include:
• Anti-Money Laundering
• Avoidance of Conflict of Interest
• Best Execution
• Books & Records
• Business Continuity
• Client
• Code of Ethics
• Disclosure
• Filings
• Investor Control
• Privacy
• Risk
• Safeguarding Assets
• Trading
• Travel
• Entertainment & Gifts
• US Sanctions
• Vendor Oversight.
Group
A group is the term used to refer to a user or a set of users who have access to the same functionality on MyComplianceOffice. The existing groups on MyComplianceOffice are:
• CCO
• Principal
• General Employee
• Compliance Office Staff
• Administrator.
Role
A role or permission refers to the set of functions that a group has authority to perform. Roles are customizable per firm, that is, the General Employee in Firm 1 may have different access on MyComplianceOffice to the General Employee in Firm 2.
Task
A task is a planned action that can be once off or recurring at periodic intervals, for example, daily, weekly, monthly, quarterly or annually.
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