Personal trade activity surveillance software from MyComplianceOffice
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Overview of
MyComplianceOffice Personal Trading Product


Employee Personal Trading

MyComplianceOffice helps Registered Investment Advisor firms to monitor all Employee Personal Trading through automation of the compliance office function. The surveillance software minimizes paperwork thru automated monitoring of all employee trade requests and trades holds data. The surveillance tools manage the compliance office rules in a cost-effective, efficient workflow system. The personal trading surveillance program mitigates risk of employee non-compliance for registered investment advisor firms reporting to the Securities and Exchange Commission.All employee personal trade requests are checked against pre-configured rules for a potential Code of Ethics breach or a Conflict of Interest violation. The surveillance software is used by broker-dealers and investment advisors across the Globe.

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Automated Compliance Office Surveillance

Monitoring employee personal trade requests and holds data will detect suspicious personal trading activity for compliance office interventions, approval or trade request denial by the firm’s compliance office team.
The personal trading surveillance software can capture 100% of all employee personal trade requests or trade holds data utilizing multiple trading data capture methods.
Compliance Officers can set pre-clearance rules to help investment advisors with specific personal trade requests to ensure that both the employee and the firm remain compliant with financial regulator rules. Employee trade requests automatically trigger a rules engine pre-clearance of the trade activity but, crucially, the surveillance software’s flexibility ensures that all personal trade request data is retained in a centralized data repository for post trade event rule inspection by the compliance team.
Compliance automation of all employee personal trade requests and all other personal trading activity will alert compliance office teams whenever there is a potential breach of the registered investment advisor firm’s Code of Ethics or Conflict of Interest policies.

Personal Trading

Capture Employee Trades Requests and Trades Holdings

(Broker-Feeds and Statement Capture)

The personal trades monitoring software captures employee personal trading directly from Broker Feeds and employee trading statements. The personal trading statements of registered investment advisors are always cross matched with broker feeds from more than 4,000 investor sources. This enables compliance officers to match employee trading activity with those personal trade requests pre-cleared by the surveillance software’s rules engine.
The compliance office surveillance tool also captures broker feeds from US based firms who do not provide direct electronic trade activity broker-feeds. The MyComplianceOffice surveillance tool will capture non-US broker feeds and cross match them with all personal trading activity.

Rules Engine

A compliance officer can set standard rules definitions to monitor all employee trade requests and trade holds activity.  The compliance program's rules engine is easily reconfigurable to the parameters required by most registered investment advisor firms. The surveillance software's flexibility can easily handle almost any kind of rule or combination of rules and apply them to employee personal trade request. The rules engine maintains regulatory compliance of all trading activity to avert any breach of the investment firm’s Code of Ethics or Conflict of Interest policies.

The following diagram outlines some of the different categories of rules we can accommodate:

Individual Security
Restricted security list
Security watch list / Auto Approve/Deny security lists
Security Market Data (Prices, Volume and News)
Transaction type rules
Security Type
Security type restricted list
Security type approved list
Validate Pre-Clearance
Check to validate that trade placed by employee
received Trade Pre-Clearance approval.
Insider Trading
Check Security Market Data (Prices, Volume and News)
to check for insider trading
Employee Trade Activity
Excessive trading of securities  
Monitor value of securities traded  
Monitor holding periods  
Custom rules  
Firm Trade and Holdings
Front Running  
Tail gating  
Custom rules Comparing employee trades vs
firm's tradings and holdings

Trade Pre-Clearance Process

• Allows compliance personnel to configure rules to auto-approve, auto-reject or escalate trade pre-clearance requests submitted by employees.
• Escalated pre-clearance requests can be easily routed to the appropriate approver for review.

Post Trade Exception Processing

• Electronic capture when an employee has executed a trade with their preferred financial institution.
• Compliance personnnel can use the trade frequency review functionality to monitor all alerts generated by the personal trade rules set up for the firm.
• Immediately, upon capture of the trade, all rules are run. If a rule is broken an alert is generated.
• Compliance personnel can quickly review alerts and resolve them where appropriate.
• Ability to monitor trading and holding data for each review period for all employee accounts.

Disclosures and Certifications

• Employees are easily able to disclose their brokerage accounts.
• Affirmation (or certification) of those accounts, trades and holdings can be scheduled to be completed at appropriate intervals.

Reporting of Personal Trading Activity

• All data on the system is easily filtered and can be exported in multiple file formats: .csv, Excel and .pdf.
• Easy access to internal compliance monitoring reports for all regulator audit requests.
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